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A conference call enables you lot to organize a meeting with other people who are non at the office in a way you can communicate with each one and exchange ideas every bit if everyone was in the boardroom. Y'all can have a normal conference audio telephone call or a briefing video call, depending on the capabilities of your equipment. Dissimilar types of equipment and software solutions may have slightly varying methods of setting upwards a conference telephone call, but many use similar procedures. Here are simple steps to set upwardly a conference call.

Login Into Your Briefing Call Account

Yous demand to have a briefing calling software to practise conference calls. There are several software solutions available in the market place today with many offer free trials and cheap subscription rates to their customers. Whatever the software you lot use, ensure that other participants to the meeting are using a similar program. They practise non need to buy the software if you have already bought one, as most providers accept piece of cake-to-install versions for phones and computers. You just need to invite them to the coming together through a link to their electronic mail addresses from which they can install a client and register to join the call. Virtually software solutions inquire the participants to tape their names past saying them aloud when registering for the audio call. This helps you every bit the host to know who has already registered for the meeting.

You need to determine the time of the meeting and so that everyone is aware and can conform their schedules appropriately. The date and time of the coming together should be included in the invite you ship out. It tin be a calendar invite or through the conference software where the participants get to know the date and time when they annals for the coming together. Most software solutions volition send a reminder to the participants a day and a few hours before the conference call starts. It is good to remind everybody individually with a curt message or an email just in case someone forgot almost it.

Join the Meeting

When it is time for the meeting your participants need to log in with their credentials. Some software solutions ask participants to enter their dial-in numbers especially if they are using phones. This option is also bachelor if any participants do not have access to a computer or the app the host is using. Moreover, with VoIP solutions bachelor today, most people now utilize their computers to ready and run conference calls. It is cheaper and more than convenient than holding the telephone call using a phone. Dedicated conference call hardware exists that accepts nigh of the available software solutions. Withal, most of the equipment is proprietorial and may require all participants to have like devices to communicate with each other.

Running the Meeting

Most briefing calling software solutions accept a range of features that you need to understand to run the conference phone call conveniently. The common features include:

– The 'mute' characteristic, which prevents all the other participants from talking when the host or other speaker is talking

– The 'heighten a hand' feature that allows participants to capture the attending of the host or interject without disrupting the coming together

– 'Screen sharing' feature on video conferencing calls where participants can share the contents of their computer screen with others. It is essential for sharing information on training sessions.

– 'Screen recording' feature that allows participants to record the proceedings of the coming together and share it with others who did non attend.

Best Practices

Meetings can sometimes be unproductive and conference calls are no exception, peculiarly as people are non in the same room. To take productive calls and ensure everybody gets the most out of them, follow these simple best practices:

Accept an calendar

To create an calendar and share information technology with all participants before the meeting will make the call more efficient. An agenda will make information technology more unlikely for topics to derail.

Be on time

Being late is impolite in whatever coming together, just especially in conference calls it can be quite awkward as the call won't starting time properly until everybody is there.